Reopening your office post pandemic

Keeping your Facility & Employees Safe by Complying with CDC Guidance for Cleaning and Disinfecting of Businesses, Schools, and Public Spaces

As businesses begin to reopen after the COVID-19 shutdown, it’s imperative that systems and procedures are in place to protect your workforce and clients alike. The CDC has laid out strict guidelines that businesses must follow in order to reopen, and we’re here to help you decipher them.

It is worth noting that shifts in cleaning and disinfecting culture may need to take place in your workspace, so your particular budget may need adjusting to ensure that your cleaning service company can keep your facility in compliance with CDC (as well as state, county, and city) guidelines.  

Prevention goes hand-in-hand with protection, so let’s look at some of the ways that the CDC recommends we prepare our workplaces for reopening our businesses. 

PREVENTION METHODS

Temperature Checks

One of the easiest ways to determine if someone is already affected by an illness is to check their temperature for a fever. With the proliferation of contactless thermometers, screening employees and clients at the door can prevent an already infected individual from entering your facility and infecting other people. Consider automatic temperature screening, as it will improve entry speed, and save money, versus hiring additional staff for hand held temperature scanners. Should anyone at the workplace test positive, direct them to follow these guidelines laid out by the CDC.

Face Coverings

Face Coverings should be worn at all times when moving throughout the facility or any time social distancing cannot be maintained. Surgical masks are the most cost effective, while cloth and homemade face coverings generally do not provide adequate protection (as compared to the surgical type).

Disinfecting with Electrostatic Sprayers

Ensure that your cleaning service is taking all of the necessary precautions to keep your facility safe by switching to an EPA or CDC approved disinfectant for daily cleaning. Due to the nature of the pandemic, however, professional cleaning companies have been bringing out the heavy artillery to combat the pathogens invading our spaces.

Electrostatic sprayers produce a fine mist of disinfectant to provide full, even coverage of potentially contaminated surfaces. When used with an EPA approved disinfectant, weekly electrostatic sprayer-administered disinfecting provides the best, and most thorough, coverage to kill the most germs. These sprayers also will not over-saturate or damage electronics or surfaces. Electrostatic sprayers require that the operator wear proper PPE, so this work is best done by a professional disinfecting service like Exclusive Cleaning Services.

Make High-touch Points Touchless

Consider installing touchless fixtures and dispensers in place of manually operated devices. Faucet handles and soap, sanitizer, and paper towel dispensers can all be replaced with automatic versions to help reduce the risk of transmitting any germs. Dispensers can also be added near doors and elevators to encourage the use of sanitizer after touching handles and buttons.

If you currently use visitor sign-in sheets, switch to QR code systems where guests can scan a code to access a form to enter their personal information before entering. Install card readers and automatic door openers to keep people from having to touch key cards and door handles. If your facility does not have automatic door openers, leave doors open unless, of course, it poses a security threat. All of these techniques will minimize physical contact while in high traffic areas.

Cleaning and Disinfecting Shared Resources and Spaces

Anywhere people tend to gather can become a potential danger area for contamination.

With some schools having recently returned to session, disinfecting these spaces is of the utmost importance. Disinfecting the entire school on a regular basis will help ensure that the teachers and students have a safe place to learn and teach. Places like classrooms and auditoriums can contain many high-touch areas, so an electrostatic disinfecting service will be beneficial in these areas. 

Install HEPA-approved filters and UV light filtration into your HVAC system to help minimize airborne transmission of particulates and pathogens. Air filters should be changed more frequently than the manufacturer’s recommendation, as pathogens can accumulate in HVAC systems that are constantly in use.

Ask employees to disinfect copy, break, and lunch rooms (any items that were touched) after use. Wiping down surfaces that were touched can help prevent the room-to-room spread of germs.

Requiring employees to disinfect their workstations at the end of each shift can also help prevent the spread of germs to others.

If you run a restaurant/bar or a facility with a lunch room, there are extra precautions that must be taken to keep everyone safe. Many businesses now have menu and order/pay system capabilities through various websites and apps. These same systems can be used in countless other industries, so research and find the features and functions that work best for your facility.

Other courses of action to consider in food and drink stations include:

  • Removing coffee creamer and sugar containers and switching to single-serve packets.  
  • Removing lids from containers holding single serve items. 
  • Providing sealed single use utensils.
  • Adding a sanitizing station near the microwave and refrigerator. 

Enhanced Daily Cleaning 

Your preferred professional cleaning and disinfecting service can come up with an enhanced daily plan to increase the monitoring of high-touch points and high traffic areas.

Consider your budget when hiring a decontamination service. Do not go overboard on a one-off service that kills the virus and your budget. Instead, work with a qualified and certified commercial cleaning company that can implement a budget-friendly recurring disinfecting program, which will significantly enhance your efforts to keep your facility clean and safe.

Most importantly, it is recommended that businesses designate one or more persons to continuously disinfect the space throughout the normal hours of operation (or when the maximum amount of traffic flows through the facility). These employees should wipe down high-touch areas and disinfect any surfaces that might become compromised.

Consulting and familiarizing yourself with the CDC guidelines for cleaning and disinfecting will help you come up with a comprehensive plan to make sure no areas of your facility get overlooked. 

Consult a Trained and Prepared Cleaning and Disinfecting Service

Exclusive Cleaning Services has been working hard since early March 2020 to secure orders in anticipation of the reopening of the businesses and facilities that we serve. Our pricing on the most crucial pathogen-fighting equipment and supplies is very competitive due to early purchase agreements. Give us a call or with any questions you may have regarding your reopening plan or requests for supplies.

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FAQ

Frequently Asked Questions

How Long Does It Take For Us To Get A Proposal?

Turnaround times are fast here at Exclusive! We usually prepare a detailed customized scope of work or service checklist and proposal within 24 hours. If we perform the walkthrough in the morning there is a higher chance of same-day proposal turnaround time.

What Happens After We Schedule A Walkthrough For Janitorial Services?

Our experienced team will tour your facility and gather information to provide you with an accurate monthly estimate. The key items we gather are: Square feet: Give us a ballpark range of cleaning times and price based on facility type. A number of employees: Allows us to know the density to make sure we provide you with the right amount of cleaners. Total foot traffic: Gives us additional insight into the use of the facility and helps us calculate consumables usage like toilet paper, soap, and hand towel usage to help you plan and budget accordingly. Floor Type: What percent is carpet vs hard floor and type of hard floor. We take pictures and gather additional details and take notes on any special items and of course the pet peeve areas.

 What Happens After We Accept The Proposal?

Welcome to Exclusive Cleaning Services! Our service and operations team jump in with all hands on deck. We are very systematic and start entering all your information in our system and management application so all details get communicated to our front-line team members who will be cleaning your facility on a daily basis. We set up geo fences for clock in, monitoring, and time management. Once we start, we have a 10 day on site training program per employee in the first month. We have a whole checklist of training items we cover within the first month. There is a lot more that happens on the back end, but it gets complicated that is why you hired us. We take over from here and you simply get the Exclusive experience. Sit back, relax, and let us do the dirty work!

We Have Insurance Requirements. Do You Carry Insurance?

Absolutely, we work with large office and commercial spaces. We carry general liability, workers comp, and umbrella coverage. We are risk averse so we are over insured for your protection.

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Client testimonials

Colleen Shields

Public Safety Rx

Alex and his staff are fantastic. I have worked with several cleaning services and none come close to their quality and customer service. Getting set up with them was extremely easy. They helped us post remodel and I have never looked back.

Alex and Willie did a great job cleaning our VCT Tile flooring, carpets, area rugs, and tile and grout. They take pride in their work and the cost was competitive. They were professional and flexible.

Wonderful Service from Exclusive Cleaning Service. The Owner Alex is always very professional and gives options on how to make the floors shine! Prompt service and leaves everything in order. Highly recommend.

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Exclusive Cleaning Services has been in the Janitorial Service Business for over 10 years.